Effective Date: July 2026
At Safe Haven Housing Trust Board, we are committed to protecting your privacy and handling your personal information with care, respect, and transparency in accordance with the New Zealand Privacy Act 2020.
This Privacy Policy explains what information we collect, how we use it, and how we keep it secure.
1. Information We Collect
We collect personal information from our donors, supporters, and event attendees to manage our operations and meet our legal obligations. This includes:
- Contact Information: Name, email address, physical address, and phone number.
- Financial & Tax Records: Details required to issue official tax receipts and process financial transactions.
- Donor Preferences: Information regarding any special designations or specific instructions for your donations.
- Corporate Donor Profiles: For company donors, we collect and record the name and contact details of the responsible person making the donation on behalf of the company.
- Event Specifics: Dietary requirements and preferences for attendees at our Annual General Meeting (AGM) or other trust events.
2. Why We Collect This Information
We use your personal information for the following purposes:
- To process donations, issue official tax receipts, and send invoices for tax purposes.
- To communicate with you regarding your donations and update you on the impact of your support.
- To safely manage and cater to our AGM and community events.
- To maintain accurate administrative records as required by New Zealand law.
3. How We Share Your Information
We do not sell or rent your personal information to third parties. We only share specific information with trusted partners and government agencies when strictly necessary:
- Inland Revenue Department (IRD): We share required financial and donor information to comply with New Zealand tax laws and donee status regulations.
- Catering Companies: We share necessary dietary requirements with our event caterers to ensure health and safety at our functions (no contact details or financial data are shared with them).
- Third-Party Service Providers: We use Advance Network for secure data storage. Your information is strictly controlled and protected within their secure cloud infrastructure.
4. Storage and Security
We take data security seriously. All personal information collected is securely stored with Advance Network using industry-standard protection measures to prevent unauthorised access, loss, or misuse.
5. Your Rights
Under the Privacy Act 2020, you have the right to request a copy of any personal information we hold about you or to ask us to correct it if you believe it is wrong.
If you would like to request access to your information or have any questions about this policy, please contact us by emailing us to [email protected]